What to bring to a notary appointment — ID, the document, payment, and other items that make the appointment go smoothly.
Government-issued photo ID
Bring valid, current, government-issued photo ID. Acceptable: driver’s licence, passport, Permanent Resident card, citizenship card, Ontario Photo Card. Some notaries ask for two pieces for higher-value transactions.
The document itself
Do not sign in advance. The notary needs to witness your signature. Bring the document complete (all blanks filled in except the signature line) but unsigned.
Original of anything you want certified
If you need certified true copies, bring the original. A scan or photocopy does not work — the notary needs to compare the copy to the original.
Payment
Confirm accepted payment methods when booking. Most notaries accept cash and cheque; many take credit cards or e-transfers, but not all.
Situation-specific items
For US-bound documents: instructions from the recipient. For statutory declarations of common-law union: supporting documents the recipient may want. For powers of attorney: two qualified witnesses if the notary office does not provide them. For child travel consent letters: copy of the child’s passport, travelling adult’s passport, custody documents. For real estate: complete closing package and any instructions from your lawyer or lender.
Frequently asked questions
What should I leave at home?
Expired ID. Photocopies of ID. Documents that are not ready to sign.
Can I arrive early?
Most notaries appreciate punctual arrival. Call ahead if you will be late.
Can the notary make the photocopy for me?
Some can, some prefer you bring it. Confirm when booking.