A certified true copy is a photocopy verified by a notary as identical to an original. Learn when you need one, how to get it, and what it costs.
What “certified” means
A certified true copy is a photocopy of an original document that a notary public has compared, signed, sealed, and certified as a true and accurate reproduction. The original stays with you — the notary does not keep it.
When you need one
Job applications and background checks (diploma, transcript, professional licence). Foreign embassies and consulates (passport, birth certificate, marriage certificate). Real estate transactions (corporate documents, deeds, ID). Corporate due diligence (articles of incorporation, board resolutions). Estate administration (wills, death certificates, probate documents).
What the notary needs
The original document (physical, not a scan). A photocopy (some notaries make it at the office). Your government-issued photo ID.
What a certified copy is NOT
Not a translation. Not a notarization of the content of the document — only confirmation that the copy matches the original. Not the same as authentication or apostille.
Frequently asked questions
Can I get a certified copy of a PDF I downloaded?
The notary needs to see an original. Bring the official PDF on a device with documentation that it is the issued version.
Will the notary keep my original?
No — your original stays with you.
How much does it cost?
Typically $20–$40 per document. Multi-page documents may cost slightly more.
Can a commissioner of oaths certify a true copy?
No — only a notary public can certify true copies.