How virtual notarization and remote commissioning work in Ontario — what you need, when it’s accepted, and where in-person is still required.
Is it legal?
Remote commissioning by video conference is permitted in Ontario, subject to the requirements set out in the Commissioners for Taking Affidavits Act, RSO 1990, c C.17 and Ontario Regulation 431/20. For lawyers and paralegals, the Law Society of Ontario has also issued practice guidance on virtual commissioning. The commissioner must observe the signing live, verify the deponent’s identity, and endorse the document as virtually commissioned. For court documents, the Rules of Civil Procedure, r 4.06(1) was amended in 2020 to permit virtual commissioning of affidavits, subject to specific conditions in the rule.
What you need
A device with a working camera and microphone, valid government-issued photo ID, a stable internet connection, and a printable copy of your document.
How the appointment runs
Identity verification (you hold ID up to camera). Document review. Oath or affirmation if required. Signing in view of camera. Document sent to notary (email or upload). Notary signs and stamps. You receive the final document by PDF or mail.
When virtual works well
Statutory declarations going to Ontario or federal Canadian recipients. Affidavits for Ontario court (subject to court rules). Government forms that do not require an embossed seal. Out-of-town or abroad clients.
When in-person is still safer
US-bound documents requiring an embossed seal. International documents needing consular legalisation. Real estate closings with specific lender requirements. Any case where the recipient has not confirmed acceptance of virtual commissioning.
Frequently asked questions
Will my virtual notarization be accepted abroad?
Depends on the receiving country. Many accept Ontario virtual commissioning; some do not.
Can I do this from outside Canada?
Yes — many Ontario notaries serve Canadians abroad.
How does the cost compare to in-person?
Often similar. Some notaries charge a small surcharge for technology.